Clearwater Police Department (FL): Six months of progress with Policereports.ai

Clearwater Police Department has now been working with Policereports.ai for just over six months. What began as a straightforward effort to ease the strain of report writing has grown into a strong, practical partnership that is showing clear results inside the agency.

From the start, Clearwater’s goal was simple: give officers a faster, cleaner way to complete documentation, without disrupting their existing workflow. Since adopting the platform, their officers have completed 4,787 reports and documents through Policereports.ai. That level of consistent use over the first half-year shows how naturally the tool has been fitting into officers’ day-to-day work.
Based on report writing time lengths provided by the agency, as well as Policereport.ai metrics, Clearwater officers have already saved 1,630 hours of report-writing time, which translates into more than $65,000 in an increase to efficiency for the agency. For a single agency, that is a meaningful shift in how time and resources are being used.

One thing that stood out to us during this partnership was the agency’s commitment to making sure their officers were set up for success. Earlier this year, our team visited Clearwater in person to walk through training, answer questions, and make sure users felt comfortable adopting the platform. Spending that time onsite gave us a better understanding of their workflow and helped us fine-tune a few details to support smoother daily use. This is something we do with all of our clients and take pride in our partnerships. 

Since then, officers have continued to rely on the tool during busy shifts, follow-up cases, and periods of high call volume. The reduction in time spent on documentation has helped keep workloads manageable while maintaining strong report quality.

Clearwater’s progress over the past six months is a good example of what can happen when an agency prioritizes efficiency and adopts tools that support their people rather than complicate processes.

For agencies that are exploring ways to ease documentation pressure, Clearwater’s experience shows what is possible.

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